{"id":10553,"date":"2023-11-02T08:14:22","date_gmt":"2023-11-02T08:14:22","guid":{"rendered":"https:\/\/sharecontrol.io\/uncategorized\/templates-for-the-transparency-act-a-procedure-for-enforcing-the-acts-requirements\/"},"modified":"2024-09-20T05:52:18","modified_gmt":"2024-09-20T05:52:18","slug":"templates-for-the-transparency-act-a-procedure-for-enforcing-the-acts-requirements","status":"publish","type":"post","link":"https:\/\/sharecontrol.io\/en\/transparency-act\/templates-for-the-transparency-act-a-procedure-for-enforcing-the-acts-requirements\/","title":{"rendered":"Templates for the Transparency Act – a procedure for enforcing the Act’s requirements"},"content":{"rendered":"\n

We constantly get questions from companies we are in contact with, whether there are templates for the Transparency Act as well as guides for handling the Transparency Act. We at Share Control have therefore spent a lot of time developing material such as templates and guides, to make it easier for our customers to enforce the Transparency Act.<\/p>\n

The steps to comply with the Norwegian Transparency Act<\/h2>\n

The Act on Business Transparency and Work with Basic Human Rights and Decent Working Conditions<\/a> (hereinafter called the Transparency Act) can be difficult to get to grips with. The specific points in the law can be perceived as relatively simple, but the complex starts when you start diving into the various steps.<\/p>\n\n

We have therefore tried in the simplest possible way to explain the steps you must follow according to the Norwegian Consumer Protection Authority’s (hereby referred to as Forbrukertilsynet) guidance. The list can be used as a procedure, but does not provide any guarantee that you will always meet the requirements of the law. We consider the most important element in the Act to be time and therefore recommend starting as early as possible, and continuously keeping the Transparency Act<\/a> in the back of your mind. <\/p>\n\n

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1. Anchor accountability in the board<\/h2>\n

To start with the Transparency Act, it is important that the business itself has its guidelines and accountability in place. The process therefore starts with the board adopting guidelines for responsibility in connection with human rights and working conditions. The document for ethical guidelines (Code of conduct) forms the basis for obligations and requirements for how the company should act and handle various dilemmas that may arise. The document must be signed by the board, so that they are responsible for the outcome in the Transparency Act. <\/p>\n\n

The guidelines in the document should focus on the actual risk areas that have the highest probability of occurring, but should also contain the other and less likely risks. The document Code of conduct will then describe how the business must behave responsibly in various situations, while this forms the basis for expectations of responsibility from suppliers and other business partners. <\/p>\n\n

Read more about anchoring responsibility in the board here<\/strong><\/a>.<\/p>\n\n

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2. Create supplier lists<\/h2>\n

The main points of the Transparency Act are to map and assess actual and potential negative consequences for basic human rights and decent working conditions<\/a> that the business has caused or contributed to. Businesses that are covered by the legislation must therefore survey and assess through supply chains and business partners, as stated in \u00a74, letter b<\/a>. <\/p>\n\n

According to \u00a73, letter d<\/a>. it appears that a supply chain is understood as any supplier and sub-supplier who supplies or produces goods, services or other input factors. <\/p>\n\n

Therefore, start by getting a full overview of the company’s suppliers and business partners. Also include important parameters such as the type of goods, solutions or services the suppliers deliver, so that you can more easily select risks broken down by country,<\/a> industry, contract size and the like. Forbrukertilsynet also recommends businesses to make an effort to find subcontractors, so that these can also be assessed. <\/p>\n\n

Read also<\/strong>: What is the Transparency Act and what is your duty?<\/a><\/p>\n

Assessment of human rights and working conditions<\/h3>\n

An important point in the Transparency Act is the requirements for human rights and working conditions in one’s own business. This can present challenges if production or other activities take place abroad. We recommend businesses to ensure that they have systems where employees can submit anonymous complaints to safety representatives or the management of the company. <\/p>\n

\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tWhat is meant by actual and potential negative consequences for basic human rights and decent working conditions?<\/span><\/div>

Businesses referred to in the Transparency Act must assess all their suppliers, subcontractors, business partners as well as their own company, for actual and potential negative consequences for the violation of human rights and decent working conditions.

Actual negative consequences involve conditions that the business is aware of, and thus has measures to follow up on. Potential negative consequences are conditions that are not known, but where the probability of violation is present.<\/p><\/div><\/div>

\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/path><\/svg>\n\t\t\t\t\t\t\t<\/span>\n\t\t\tWhat is the negative impact on human rights and decent working conditions?<\/span><\/div>

A business can have negative effects on people in connection with the production of goods and services. These people are most often employees and workers, but can also be local residents. Some examples of negative impact are:

– Social dumping
– Unlivable wages
– Child labor
– Forced labor and modern slavery
– Discrimination and harassment
– Destruction or disturbance of indigenous territories
– Violation of the right to privacy
– Risk of harm to life and health (HSE)
– Lack of right to organize and collective bargaining<\/p><\/div><\/div><\/div>\n

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Download guide for the Transparency Act<\/mark><\/h3>\n\n\n

Get an insight into all the functions and processes that can help you deal with the Transparency Act. We have created templates for the Transparency Act that take you from anchoring in the board to due diligence assessments, risk assessment and reporting. <\/p>\n\n\n\n

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Get the guide in your inbox<\/h4>\n\n\n
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