{"id":18310,"date":"2026-10-04T14:17:48","date_gmt":"2026-10-04T13:17:48","guid":{"rendered":"https:\/\/sharecontrol.io\/uncategorized\/automatisering-ifrs-16-prosesser\/"},"modified":"2026-10-04T18:20:30","modified_gmt":"2026-10-04T17:20:30","slug":"automating-ifrs-16-processes","status":"publish","type":"post","link":"https:\/\/sharecontrol.io\/en\/ifrs-16-en\/automating-ifrs-16-processes\/","title":{"rendered":"Automating IFRS 16 processes: how to do it with software"},"content":{"rendered":"\n

IFRS 16 compliance is a complex and resource-intensive task for finance departments, with challenges arising both from the complexity of the standard and from the practical problems of implementation. IFRS 16 requires detailed handling of leases, accurate calculations and extensive financial reporting. Automating IFRS 16 processes gives organisations better financial control and insight.<\/p>\n\n\n\n

Automating IFRS 16 processes means using dedicated software to collect leases and to calculate and post them as right-of-use assets and lease liabilities in the balance sheet.<\/strong><\/p>\n\n\n

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In this article, we go through the complete IFRS 16 process and show how modern software such as ShareControl IFRS 16 can automate and streamline each step \u2013 from data collection to year-end closing.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n\n

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Benefits of automating IFRS 16 processes<\/h2>\n\n\n\n

Automating IFRS 16 processes brings significant benefits to financial processes and increases the value of integrated data in the business.<\/p>\n\n\n\n

IFRS 16 has changed the way companies handle leases. The standard requires accurate accounting, extensive documentation and continuous follow-up of contracts. For many companies, this means a time-consuming and risky process, especially when leases are managed manually in Excel spreadsheets or in systems that are hard to navigate.<\/p>\n\n\n\n

Process automation can deliver significant benefits and cost savings in lease administration, and IFRS 16 software<\/a> can reduce the cost of administering leases by automating calculations and journal entries.<\/p>\n\n\n\n

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The key benefits of automating IFRS 16<\/h3>\n\n\n
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Who<\/th>Benefits<\/th><\/tr><\/thead>
For employees responsible for contracts<\/td>Centralised contract management:<\/strong> All contracts, appendices and documents are kept in one place in a central management system, so you can easily find and access all lease documents. You no longer spend time looking for files in different places or asking colleagues.

Automatic reminders:<\/strong> The system sends notifications about key dates such as renewals, terminations and renegotiations, so you never miss a deadline.

Up-to-date documents:<\/strong> You always work with the latest version of contracts and appendices, which removes any doubt about which file is correct.

Easy handover:<\/strong> If you change role or leave the company, a colleague can quickly take over your tasks without having to look for missing documents.<\/td><\/tr>
For management and the accounting department<\/td>Full document overview:<\/strong> All contract documents are available and up to date, which ensures correct reconciliation and IFRS 16 reporting.

Lower risk of errors:<\/strong> Automatic calculations and validations reduce human error in the accounts and ensure compliance.

Effective renegotiation:<\/strong> Quick access to contract data and history makes it easy to prepare renegotiations and assess bonuses and penalties.

Time savings:<\/strong> Employees spend less time looking for documents and can focus on value-adding tasks instead.<\/td><\/tr>
For the business as a whole<\/td>Better supplier and customer compliance:<\/strong> The system makes it easy to follow up whether the parties comply with the contract terms, and to identify any shortcomings or bonus opportunities.

Less dependence on individuals:<\/strong> Knowledge and documents are not tied to individual employees but available to the whole team.

Better basis for decisions:<\/strong> Management gets quick access to accurate contract data, which supports better strategic decisions.

Multi-currency:<\/strong> Handles leases in several currencies and converts automatically to the presentation currency, which suits international companies.

Integration with finance systems:<\/strong> An accounting journal in a format adapted to existing accounting and consolidation systems such as SAP, Visma and Agresso. Direct integration can be set up as an add-on on request.

IFRS 16 for groups:<\/strong> Subsites can be used for separate instances (for example the parent company and subsidiaries) and ensure efficient reconciliation and common accounting policies across the companies in the group.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n<\/div>\n\n\n
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Overview: good practice for IFRS 16 processes<\/h2>\n\n\n\n

To understand the scope for automation, we first need to look at the complete process under IFRS 16. The process can be divided into six main areas:<\/p>\n\n\n\n

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  1. Lease Portfolio Management<\/a><\/strong> \u2013 setting up and onboarding leases<\/li>\n\n\n\n
  2. Lease Operations<\/a><\/strong> \u2013 day-to-day operation and maintenance<\/li>\n\n\n\n
  3. Calculation & Valuation<\/strong> <\/a>\u2013 calculations and measurement<\/li>\n\n\n\n
  4. Reporting & Disclosure<\/a><\/strong> \u2013 period reporting and year-end closing<\/li>\n\n\n\n
  5. Compliance & Controls<\/a><\/strong>\u00a0\u2013 governance and audit<\/li>\n\n\n\n
  6. Analytics & Optimization<\/a><\/strong> \u2013 continuous improvement<\/li>\n<\/ol>\n\n\n\n

    When the accounting functions for leases are brought together in one central IFRS 16 software, the process becomes simpler for the finance team.<\/p>\n\n\n\n

    Let us look at each sub-process and at how automation makes a difference.<\/p>\n\n\n\n

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    1. Lease Portfolio Management: from chaos to control<\/h3>\n\n\n\n

    The challenge<\/strong><\/p>\n\n\n\n

    The first and often most time-consuming task is to collect all leases from across the organisation. Leases are spread across departments, systems, folders and paper archives. Data has to be extracted manually from PDFs and documents, and the quality varies enormously.<\/p>\n\n\n\n

    Automation with ShareControl IFRS 16<\/h4>\n\n\n\n

    Data import:<\/strong> To comply with IFRS 16, a company needs a complete overview of all its leases. ShareControl IFRS 16<\/a> provides:<\/p>\n\n\n\n