As a new chief financial officer (CFO), you will most often not spend your time where it is most needed, according to a McKinsey survey of CFOs. Finance managers express that most of the first hundred days they spent on budgeting, management reporting and financial reporting. In contrast, they believe that the most crucial activities during that time are understanding the drivers of the business, providing input to corporate strategy and building the finance team.
When you start as a new CFO, it is important to substantiate the expectations of your stakeholders during the first 6-12 months on the job. Your most important stakeholders are most likely the CEO, the board and the investors. You will also have your own goals and milestones to achieve – and it is important that you understand everyone’s focus and meet them in order to support them. By gaining a thorough understanding of the goals of each stakeholder, you will be better able to identify similarities, potential conflicts, and help resolve a unified strategy.
Building good relationships is more important than delivering value in the first 90 days.
– Boston Consulting Group
Your 100-day plan should align your stakeholders’ expectations with your personal goals and what you can realistically achieve – and then communicate this to your stakeholders. It may be better to deal with the difficult discussions in advance to ensure that everyone is aligned before the work begins.
The biggest challenges
According to the McKinsey survey, most CFOs spend an unexpected amount of time on financial reporting, auditing, analysis and budgeting, which did not give them enough time to focus on the strategic initiative together with managers and the board.
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While relatively few CFOs were involved in strategic initiatives this early in their tenure (see Appendix), those who were are more likely to say they are satisfied with the results during that time. A large majority of CFOs say they now want to be engaged in group-wide strategic initiatives, as opposed to more traditional CFO activities.
Time spent on financial planning and analysis
There are plenty of examples of how the use of valuable time is wasted and the use of inefficient time and resources, because data is not readily available.
Financial performance and management reporting
As a supplement to quickly finding out about the company’s business model, strategic plans and organizational culture and competence, it is important to find out about management reporting that indicates where the business is and where it is going.
In addition to reports on accounts, balance sheets, budgets and strategic plans, it can be useful to assess which obligations and opportunities have been agreed upon for the business. In addition to internal employment agreements and cooperation agreements with trade unions, the company also has agreements with customers, suppliers, business partners, retailers, banks and financial institutions. A good contract management system will be able to easily provide good information about what the business has as opportunities in current customer contracts and what is committed in terms of costs and resources in supplier contracts
Insufficient information and an overview of the company’s contracts and contractual obligations can have major consequences. Managers and employees spend a significant amount of time uncovering data that should be easily accessible, so they can focus on valuable analysis and decision support, and not manual stacking of data. The consequence is that time and resources are wasted in evaluating financial results and producing management reporting, which is still not completely accurate and transparent because there is no complete overview of contracts, obligations and possible penalties and performance compensation.
Technological impact and implementation
In today’s increasingly digitized business world, technology plays a decisive role in financial management. Technological developments have revolutionized the way companies handle and analyze financial data, and CFOs are faced with a wealth of innovative tools and systems that can improve the efficiency and accuracy of their work.
It is crucial to emphasize the technological impact on several areas of financial management, including management reporting, performance management and strategic analysis. By implementing advanced analytics tools and data-driven models, CFOs can gain faster and more in-depth insight into business financial performance and identify key trends and opportunities for growth.
Furthermore, the implementation of a contract management system in Microsoft 365 can help to streamline routine tasks such as reporting, budgeting and accounting, which frees up time and resources for more strategic initiatives. Through the use of advanced analysis tools, CFOs can also improve risk management by identifying potential threats and opportunities, thereby strengthening the business’s decision-making processes.
To succeed as a new CFO during the first 100 days, it is critical for CFOs to embrace the technological developments and explore how to integrate innovative solutions into their daily practices. This may include working with the IT department to implement relevant systems and platforms, as well as investing in skills development to ensure the team is equipped to exploit the technology’s full potential.
By taking a proactive approach to technology integration, CFOs can not only improve the efficiency and accuracy of their financial processes, but also help drive business growth and competitive advantage in the ever-changing marketplace.
Most important focus in the first 100 days
Most common actions taken by the CFO in the first 100 days
“Leaders come and go, while the organization and its culture remain”. The statement originates from a shop steward who was interviewed in connection with the book “Lederskifter – om ledersvægelse, phasing in of new managers and managers’ first 100 days in a new job”.
A new CFO does not have time to start with “blank sheets”. The new leader must act quickly. The start-up phase is very much about taking one’s place in the social landscape. The focus should be on establishing relationships and building your social network.
The company’s DNA is also something you have to get under your skin as a new CFO. Work to understand the business model, business situation and cultural conditions. Consider the start-up phase as a golden period of conservation. Expectations for you are high, but no big changes are expected from day 1. You can gradually get hooked and take more control.
When starting out as a new CFO, it is also important to think about the stakeholders around, people such as the board, owners, union representatives, employees, customers and the rest of the management team. Things you can ask them are their goals and strategies, what are their top 3 priorities, what they see as the biggest obstacles and how you can help.
Complete overview of financial plans and analyzes
Get a complete overview and performance analysis of the company’s contracts and future obligations and opportunities. Key people in the finance department spend a disproportionate amount of time getting a complete overview of the company’s financial obligations, costs and cash flow, when time should be spent on performance review and identifying the strategic approach for increased performance in the management team.
Better management reporting and performance management
One of the critical responsibilities for a new CFO is to ensure that management and stakeholders have access to accurate and relevant information to make informed decisions. Better management reporting and performance management involves implementing systems and processes that give management a clear and comprehensive overview of the business’s financial performance and operational results.
With good and easily accessible management reports, management as well as middle management quickly gain insight into strategy processes and decision-making.
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More efficient and less time spent on accounting and performance
A significant proportion of managers quit after less than two years in the job. By interviewing a number of managers, it was found out what should be emphasized in the start-up phase, which was:
- adapt to his new role
- emphasise building relationships
- communicate credibly and clearly
- understand the culture and the power play
- show leadership in important situations
- work with what occupies the senior manager
- focus on those who will execute the strategy, and do too much yourself
In order to be able to use sufficient time to understand the business, a new CFO must go out into the organization and gather information and create relationships. It is therefore particularly important that the company’s support systems are in place and provide the necessary management information.
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